The Advanced Payments Report provides an overview of all advanced payments created for each vessel and payroll period. It allows you to review the advanced payments and, when necessary, update their status.
- Go to the Reports menu dropdown and select Advanced Payments.
- Here, you can view all advanced payments created for each vessel, including the payroll period associated with each payment.
- If the advanced payment status is Open, you can change the status by clicking the View icon.
> Please note: If the status shows "Payments Created -- Waiting > for Approval," the payment may need to be approved by another > authorized user.
- When all details have been finalized, click Change Status to Submitted for Funding.
- You will then have the option to add Additional Fees, if needed.
The record can then progress through the following statuses:
- Funding Received - This status is assigned once the Crew Employer has received the funds required to pay the crew.
- Payments Created -- Awaiting Approval - This status is assigned once the payment instructions have been created and sent to the bank, either through an API or a batch file, but are still awaiting approval.
- Payments Created -- Approved - This status is assigned once the payment instructions have been approved by a second authorized user. Approval requires the user to complete MFA (multi-factor authentication) and confirm the Payment Date.
- Closed - This status is assigned once the Crew Employer has confirmed that the bank has successfully processed and sent the payments to the crew members.
**Please Note*:* Once a crew member has been designated for an advanced payment, they cannot receive another payment during the same payroll month.