Vessel Mandatory Document Alerts

Go to the Modules menu and click on My Alerts.

Locate the Vessel Mandatory Document Alerts folder.

Alerts are categorized by type, such as:

• Document Verification
• New/Updated
• Expiration
• Survey Due
• Survey Completed
• Missing Mandatory Document

Document Verification Alerts

Fleet Administrators can update a document’s status to indicate whether it has been approved or rejected.

To change the status, click the View icon.

Click the three-dot menu in the top right corner and select Change Verification Status.

Select status as:

• Approved
• Conditionally Approved
• Rejected

Enter any relevant comments and click Submit.

New/Updated Alerts

Whenever a document is created or updated, an alert is generated.

To acknowledge the alert, click the View icon.

Click Acknowledge, enter comments (if any), and then click Submit.

Alternatively, click the Acknowledge button directly, add comments then submit.

Expiration Alerts

Locate the Expiration Alerts folder.

Select the relevant document and click View Alert icon.

Click the three-dot in the top right corner, then select Edit Document.

Delete the expired file and upload a new version.

Fill in the required details and click Publish.

The updated document will now appear in the vessel’s document list.
You can also view its history by going to the History tab within the vessel's account.

Survey Due Alerts

These function similarly to expiration alerts.

Locate the Survey Document folder and click View Alert icon.

Click the three-dot in the top right corner, then select Edit Document.

Enter:

• Open Date
• Closed Date
• Completion Date

Fill out any other required fields and click Publish.

Survey Completed Alerts

After a survey is completed, alerts allow users to view and acknowledge related documents.

Locate the Survey Completed folder and click View Alert icon.

Select Acknowledge or Acknowledge and Show Next Alert.

Alternatively, click the Acknowledge button directly, add comments then submit.

Missing Mandatory Alerts

It will show all missing documents across all vessels in one place.

Locate the Missing Mandatory folder.

Administrators can Mark a document as Not Applicable (if permitted):

Click the three-dots and select Mark as Not Applicable

Upload a new document:

Click the Add icon and complete the upload process.