This feature allows a crew member\'s payment to be processed earlier than the rest of the crew payroll, while the remaining crew members continue through the standard payroll cycle.
How to Create Advanced Payment
- From the Management site, switch to the vessel account you are working on. Then, open the Payroll module and select the Summary tab for the payroll month you need to manage.
- Click the three dots next to the relevant crew member and select Create Advanced Payment.
- Enter the requested payment date and comment then click Submit.
Please note that this date serves as a suggested payment date for the Payroll Provider and may not always be honored.
Once submitted, the payroll record and any associated adjustments will be locked and sent to the Payroll Provider as a separate payroll record. As a result, separate funding requests will be processed alongside the payroll for the remaining crew members.
Finalizing and Releasing an Advanced Payment
- From the Payroll Provider site's homepage, select the vessel you are working on then navigate to the Payroll Provider tab.
- Click the three dots next to the relevant crew member and select View Advanced Payment.
- When all details have been finalized, click Change Status to Submitted for Funding.
- You will then have the option to add Additional Fees, if needed.
The record can then progress through the following statuses:
Funding Received - This status is assigned once the Crew Employer has received the funds required to pay the crew.
Payments Created -- Awaiting Approval - This status is assigned once the payment instructions have been created and sent to the bank, either through an API or a batch file, but are still awaiting approval.
Payments Created -- Approved - This status is assigned once the payment instructions have been approved by a second authorized user. Approval requires the user to complete MFA (multi-factor authentication) and confirm the Payment Date.
Closed - This status is assigned once the Crew Employer has confirmed that the bank has successfully processed and sent the payments to the crew members.
**Please Note*:* Once a crew member has been designated for an advanced payment, they cannot receive another payment during the same payroll month.