In the fleet account page you are able to view and edit all the forms that have been submitted by your vessels.
To learn about forms please click here.
To view the forms you have two options:
1. Viewing all forms
To view all forms that have been checked in to MMV go to 'Manuals, Forms & Checklists' - 'Submitted Forms & Checklists'
This page will show you all forms that have been checked in in the last 3 months, will be grouped by vessel, and will show you 50 forms per page by default.
You also have additional filtering options to help find the forms you need. In the first instance you can filter forms by category, such as crew or safety, and/or you can filter by form name. This is achieved by using the the two drop down filters near the top of the page:
You also have additional filters, such as created or last modified date, by clicking the filter button just above the drop downs. Just select the filters you need and then click apply:
To view a particular form just click the magnifying glass icon to review the content of the form and, after review, you can click the 'Check Out' button at the top of the viewing page to check out and edit it.
Please note: if the form is already checked out by another user you will not be able to check out and edit the form.
Once you have checked out the form you will be able to edit the fields within. To save your work and submit the form back into the system click Submit and Check In:
Please note: If you decide not edit the form do not click the back button on your browser. Instead click the 'Undo Check Out' button at the top of the page. This will ensure other people can edit the form.
2. Viewing all OPEN forms
You are also able to view open forms only. This works in exactly the same way as shown above however only forms that have form status enabled, and have a form status of open, will be shown. This is particularly useful to see open incidents, defects, non-conformities and other forms that may require action. To view this page go to 'Manuals, Forms & Checklists' - 'Open Forms & Checklists'
You will then be able to search and filter as shown above.
As you get used to the system there are some advanced features you can start making use of, comments and follow up alerts.
Instead of editing a form to add information you can create a comment against it. This is particularly useful if you would like to request further information from a crewmember.
To view existing comments and add comments click the view details icon next to the form and then click the 'New Comment' button at the top of the page:
Please note: Your system administrator has to enable this feature in the system set up. If it is not available contact your company administrator.
Follow Up Alerts
You can also add follow up alerts to open forms. Follow up alerts are useful to notify a user that a form needs updating. You can add a follow up alert by clicking the below icon next to the form:
Set the alert date and the user role(s) it will apply to and then click submit:
Please note: You can only have one follow up alert at a time. If you modify an existing alert it will overwrite what was there previously.